Shared Account Management

Organizations often share account management responsibilities. For example, an FCM might work with one or more IBs.

A common approach in such a case is for the FCM to do the following:

  • Obtain order entry session credentials (direct market access) from exchanges.
  • Manage an FTP site with end-of-day position, balance and transaction data.
  • Set account risk limits.

Meanwhile, the IB may bring on accounts and execute orders on behalf of their customers, but may not be responsible for any of the above management -- nor should they have access to the associated data and facilities.

The above is one potential configuration, but the system can be configured to meet the needs of organizations. Other example configurations are provided below.

The Role of Trading Groups

To share account management responsibilities on a set of accounts, one organization (typically an FCM) will create a Trading Group and then provide access to the other organization via the Trading Group's "Organization Access" tab. The organization with shared access is identified by its "unique name" as shown here:

The partner organization must provide the unique name. It can be found on their "Organization" page, accessible in the dropdown at the far right of the navigation bar:

The "Unique Name" is listed here, in this example "testorg":

Sharing Rules

Org A = The organization that created and owns the Trading Group.

Org B = The organization that has been granted access to the Trading Group by Org A.

  • All organizations can create accounts. Account creation is not limited in any way by Trading Groups.
  • Org B will be able to assign the shared Trading Group to their accounts.
  • Org B will not be able to see or modify any of the Trading Group details.
  • Org B will be able to see accounts linked to the Trading Group owned by Org A.
  • Org B can optionally modify risk limits on accounts linked to the Trading Group owned Org A. This is controlled on the Trading Group "Permissions" tab.
  • Org A will see all accounts that Org B has linked to Org A's Trading Group.
  • Org A will be able to set risk limits on all accounts that Org B has linked to Org A's Trading Group.
  • Organizations can always modify account details and set risk limits on their own accounts.
  • Organizations can never modify account details on accounts they do not own.
  • Trading Group access shared with an organization can be revoked at any time.
All end-of-day position, balance and transaction data provided to the trading group is available to both organizations (e.g. the FCM and the IB). For FCMs with multiple IBs, we recommend a separate set of position, balance and transaction files for each IB to prevent accidental disclosure of account information.

Example Configurations

An FCM with Direct Customers, No Partner IBs

This is the simplest possible setup. If all customers of the FCM trade via the same set of order entry sessions (one for each exchange), a single Trading Group for the entire organization will suffice and the "Organization Access" tab can be ignored.

An FCM with a Single Partner IB

Like the case above, the FCM could potentially get away with a single Trading Group for their organization. The only difference is that the IB would be linked to the trading group on the "Organization Access" tab. The IB would be responsible for creating accounts.

Suppose the FCM also has some direct customers not associated with the IB. Assuming these accounts should not be visible to the IB, they should be in a separate Trading Group managed by the FCM. All order entry session and account data synchronization would need to be set up on this new Trading Group as well. It could differ from the first Trading Group, or it could be identical if both sets of accounts happen to use the same configuration.

An FCM with Multiple Partner IBs

The FCM will have multiple Trading Groups in this case, plus any Trading Groups they wish not to share for use by direct customers. This way IB 1 will not see accounts from IB 2 and vice-versa, while the FCM will see the entire universe of accounts.